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A resignation letter is the most critical thing when you are quitting a job, it might seem annoying or inappropriate, but, you should never part ways without submitting a legal letter of resignation to your manager. Many employers require an approved letter as part of the exit process as testimony you are intentionally achieving your employment. Even if your company doesn't demand an individual, it's still offensive to submit a resignation letter anyhow.
In an article on The Balance, Alison Doyle, founder, and CEO of CareerToolBelt regarded that your letter can help you manage an actual association with your old employer while also covering the way for you to move forward. It's important to note that submission letters are not tirades on why you're leaving your job or why you're miserable with it.
Regardless of your work experience, good or bad, it is not advisable to use a resignation letter to burn bridges with previous employees. You never know who you could work with them in the future. There could also be a possibility that your past employer could have some connections with your future employer.
One must abide by the employment contract and ensure that the notice period is met, else ideally a resignation letter should be sent at least two weeks in advance duly signed and delivered in person. Below mentioned are some tips about the dos and don'ts of writing a resignation letter.
What to include in your letter
Resignation letters should be fairly simple and straightforward. One should mention four basic pieces of information while drafting a resignation letter.
The date you are submitting the letter (mention it in the heading)
A formal statement of resignation
Your proposed end date
Beyond the basics, it's a good idea to express gratitude in your letter. You must thank your supervisor for the opportunity to work for the company, even if you had your differences.
Recall some of the best time that you had at your job, and have that mentioned on top, when you write your resignation letter. Let your bosses think they were great, even if they weren't. You never know you might get a good recommendation out of it.
It is always advisable to offer your assistance in training a replacement. Also, let your team know about your departure during your last two (or more) weeks.
Topics to avoid
Resignation letters will be kept in their permanent employment files. There are also chances that it could be shared with potential future employers. Hence, keeping its contents professional and polite is most important. Keeping that in mind, below mentioned are a few items that should not be included in your resignation letter.
Why you're leaving? Although it might make sense to explain relocation or a decision to leave the workforce, it is not necessary to tell your current employer why you are resigning. If you wish to say you are leaving to accept a new position elsewhere, you can, but in general, telling your old boss exactly where you are heading is irrelevant and not advised. This is especially true if you are leaving for a competitor: Spiteful employers may contact your new workplace and speak poorly of you.
What you hated about the job. If you're leaving your job for another opportunity, it's likely that your relationship with your boss, co-workers or management had something to do with your decision. No matter how bitter you are, resist the urge to vent in your resignation letter.
If you worked for a horrible boss and you're looking forward to moving on, there's no need to mention it. If you were underpaid, and your new job is giving you what you're worth congratulations. But leave that point out of your resignation letter, too.
It is always advisable to be calm, maintain a professional tone in your letter. An aggressive or otherwise emotional letter will only come back to hurt you. You may be resentful and overworked but don't quite angry. It is recommended avoiding emotionally charged personal sentences that include "I think" or "I feel," unless they are expressing a positive sentiment of gratitude.
Resignation letter template
Based on advice from our expert sources, here is a basic, all-purpose resignation letter template that you can fill in with your personal details. Remember, you are not required to include your reason for resigning in your letter.
Dear (Supervisor's Name),
Please accept this letter as my formal resignation from my role as (title). My last day with (company) will be (end date).
To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.
I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I've built. It's been a pleasure working with you, and I hope our paths will cross again in the future.
(Your signature and printed name)
Less is more when it comes to resignation letters. Be as concise as possible. Even a single paragraph is acceptable, as long as you have dated it and indicated your last working day. It is also noted that you should submit a revised letter if your end date changes for any reason.
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